Use the assistant (pilot)

The assistant is a pilot. It answers from your own records and Durbar's rules, says where each answer comes from, and prepares changes for you to check. It never makes a change on its own.

When an AI model writes the words

• The model only rewords what Durbar's own checks found. It's sent those checks and nothing else: no access to your records, no tools, and nothing it can change.
• Durbar checks every claim before you see it: each sentence must rest on a check, every price and date it names must be in that check, it mustn't say anything was done, and it mustn't leave out anything that can stop the gathering.
• If the words fail any of those checks, you see Durbar's own list instead, with the line The wording didn't match the records.
• If the model doesn't answer within a few seconds, you get the template's words instead. Nothing waits on it.
• Notes and messages people typed are sent as quotations. The model is told never to follow them, and Durbar shows them in quotation marks.

Switch it on or off

1. 1Open Settings and find Assistant (pilot).
2. 2Turn the switch on or off and choose Save. Switching needs the same permission as switching modules, and a passkey.

It's on or off for your whole organization. When it's off, every page works exactly as it does without it. See its proposals opens the assistant's page, with everything it has prepared and what became of each.

Ask what can stop an event or ceremony

1. 1Open the event, or a congregation's Readiness tab.
2. 2In Ask what can stop this, choose Ask what can stop this.
3. 3Read the answer: what can stop it first, then what could, then what Durbar can't confirm. Each line names its record, who holds it and when it last changed. Choose the record to open it.

The answer reads the readiness checks (venue, capacity, rentals, print orders, seats and access), your action inbox's items for the gathering, your own rental stock and your print orders' dates. It reads only what your role can see: if your role can't see Studio, it says Studio wasn't checked rather than guessing.

When Durbar can't tell something, the answer says Unknown and where to settle it. Next to each line are the steps that resolve it: they open the page where you make the change, or Find alternatives for a late print order or a rental shortage.

Find alternatives for a late order or a shortage

On a production order that won't arrive in time, on a rental your stock may not cover, or from the answer above, choose Find alternatives. The assistant works out what your records support:

• Print orders: another partner whose quote arrives by the date you need it, cheapest first, with the total and the difference; a smaller first batch from a partner in time, with the rest from your current partner; or accepting your partner's later date.
• Your rental stock: delivering later, when the shortage falls before the rental starts and your stock ledger has the items free from a later day; your own items of the same kind that are free those days; sending part now and the rest when a late return is back; or renting from another vendor on Durbar who has them free.
• A rental for your event: asking your vendor how they'll cover it, or another vendor on Durbar with stock free those days.

Each alternative says what it costs against how things stand, when it arrives, why it's offered and what it assumes. Ruled out lists what the assistant looked at and won't offer, and why: a partner who's cheaper but late, a price in another currency, a partner in another country.

Make a change

1. 1Choose Preview the change on an alternative.
2. 2Check What changes, Who is affected, the Cost difference and What stays the same. For a split, choose how many go in the first batch.
3. 3Choose the button that makes it, such as Order from Quick Print Tamale, or Cancel to leave everything as it is.

Durbar reads the records again before making the change. If anything changed since the alternatives were worked out (a price, a date, the order itself), it changes nothing and says the proposal is out of date: choose Ask again from how things stand now. Otherwise the change is made the usual way, the same as from the order's own page, and the result shown is that change's own result. Choosing twice makes the change once.

You need the permission the change itself needs: placing production orders, or managing rentals. Renting from another vendor is a booking you make on their page: the assistant only opens it.

What it doesn't do

• It doesn't make a change without your preview and decision, and it never claims a change before the change's own result.
• It doesn't invent prices, dates or stock: only partners' own quotes, your stock ledger and the marketplace's counts.
• It doesn't convert currencies or price delivery to a country Durbar doesn't support: it says so and leaves the choice to you.
• It doesn't follow instructions written in notes, reasons or messages from partners or renters. It shows them in quotation marks, as what someone wrote.
• It doesn't read another organization's records, or anything your role can't see.
• It doesn't move money, approve proofs, mark deliveries or buy stock.

What's kept

Each set of alternatives is kept with the records it read and when, which templates or AI model worded it (and its version), the version of the rules, and what became of it. When an AI model is on, what was sent to it (Durbar's checks, never contact details) and what it answered are kept for your organization as well. Each set is on your organization's activity log too, without phone numbers or email addresses.